A Vehicle Inspection Checklist is a document that records the physical and visual inspection of a vehicle before it is used. When you make an issue report you make sure the vehicle is safe to use.
Once the check-up is performed and you have completed the checklist, report any discovered issues to your supervisor or the individual who is responsible for vehicle maintenance. If you have a manufacturer’s guide or vehicle manual, it will help you customize your inspection.
Alternatively, you can browse our library of templates to download the free printable Vehicle Inspection Checklist you need.
At What Point Should Your Daily Vehicle Inspection Checklist Be Performed?
Whether your vehicle is a car, truck, SUV, commercial vehicle, or passenger-carrying vehicle [for instance, a school bus or ambulance], the inspection should be done right before using the vehicle. Perform a pre-operation inspection each time you use the vehicle – for example, at the beginning of a shift or before the first call. You may also complete a Car Inspection Checklist template when conducting regular driver training assessments.
What Is Part of the Daily Vehicle Inspection Checklist?
Follow these steps to create a perfect Vehicle Inspection Checklist:
- Enter the vehicle inspector's details [the full name of the inspection agency and its location]. Indicate the date and time of the car inspection.
- Record the vehicle operator's details. This is optional [depending on the type of inspection and vehicle], however when possible, you should link the operator and car together. Record the operator's full name, phone number, address, and driving license number. Verify that the operator has valid insurance.
- Describe the vehicle - write down its type, make and model, year, license plate number, and mileage.
- Test all parts of the car and record the results:
- Find out if the brakes are in good condition. Test the emergency brake;
- Check the front and rear bumpers and record their condition;
- Use the horn a couple of times to verify it works and is loud enough;
- Inspect the seat belts as they are one of the core safety measures;
- Make sure the front and rear defrosters works;
- Turn the heating on and feel its effects;
- Check the emergency equipment and find out which emergency supplies the vehicle has. Usually, a vehicle should be equipped with a first aid kit, warning triangle, flashlight, and a fire extinguisher;
- Check out the headlights, tail lights, brake lights, turn signals, and reversing lights;
- Inspect the outside and inside mirrors - they must be properly adjusted and the road behind the vehicle must be visible;
- Make sure the tires match the wheels. Check the tire condition and wheel alignment. Do not forget to inspect the spare tire;
- Check the engine oil quality and level;
- Examine the car battery - its physical condition and color indicator;
- Record the state of the windshield and measure the windshield washer fluid;
- Make sure all of the windows are in good condition. Pay attention to the rear window and the window controls;
- Inspect the windshield wipers.
- As a final step, you should give the vehicle an inspection verdict. State if the vehicle passed or failed the inspection;
- Sign the document.
Once the inspection is performed and you completed and signed the checklist, let the vehicle owner or operator know its results and describe what work needs to be done if you discovered any issues.
Not what you were looking for? Browse more forms below:
- DOT Medical Exam;
- Odometer Disclosure Statement;
- Vehicle Maintenance Log.
A Vehicle Inspection Form is a document that contains information about a motor vehicle and verifies its condition. The purpose of the document is to approve the vehicle’s roadworthiness or state whether any of its parts need attention.
Alternate Name:
- Vehicle Inspection Report.
A Vehicle Inspection Form can be used in various situations as it helps to not forget to check any of its elements and make sure the vehicle is road-ready. Generally, the driver is not required to use any specific form, however, before completing the document the driver should check with their local Department of Motor Vehicles office. A vehicle inspection report form can be used by drivers, mechanics, and safety officers during regular inspections and pre-start checks. For a full list of Vehicle Inspection Forms please check out our library below.
How to Fill Out a Vehicle Inspection Form?
Completing a vehicle inspection report form is a straightforward process. Nevertheless, some difficulties may occur, especially if the individual hasn’t done it before. A common Vehicle Inspection Form can contain parts, which include the following:
- Introduction. The document can start with a descriptive title that will state its nature. Usually, such kinds of documents titled “Vehicle Condition Report,” “Vehicle Inspection Form,” and other similar options. If the document is filled in by a service company, then it can also contain its logo and location.
- Information About the Inspector. The form can also indicate the name of the inspector who is checking the condition of the motor vehicle.
- Information About the Owner. Here the vehicle report can provide information about the owner of the vehicle. It can consist of their full name, address, telephone number, and driver’s license number. This information is needed for identification purposes.
- Information About the Vehicle. Inspectors can use this part of the document to designate the information about the motor vehicle they are inspecting. It can state its model, year and make, odometer readings, and VIN.
- Condition of the Motor Vehicle. This part of the form is supposed to thoroughly describe the results of the inspection that was conducted on the motor vehicle. It can describe the state of tires, lights, battery, engine, brake lines, transmission, muffler, etc.
- Comments. If there are any comments or recommendations that the inspector would like to share, then they should include them in this part of the form.
- Conclusion. At the end of the report, the inspector can summarize everything stated in the document and mark whether the motor vehicle’s condition is acceptable, requires attention, or requires immediate attention. The difference between the last two is if the motor vehicle requires attention then it may be driven but also should be serviced soon. If it requires immediate attention then it cannot be driven until it has been serviced.
- Signature and Date. The document should be signed by both the inspector that performed the check and the owner of the vehicle. Besides signatures, they should also designate their names and dates when the document was signed.
Related Tags and Topics:
- Vehicle Bill of Sale;
- Car Maintenance;
- Car Rental.
When a vehicle is purchased or when a person wants to apply for its insurance, an inspection of the concerned vehicle is conducted to assess its working condition and any damage or loss that it may have received. It can be due to accidents before finally settling on the various provisions of purchase or the granting of the vehicle’s insurance policy. Seeing the significance of such inspection forms, here is a list of various sample forms.
- 17+ Vehicle Checklist Samples
- 14+ Inspection Checklist Samples
Vehicle Inspection Request Form Sample
Details
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Size: 60 KB
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When a vehicle owner wants to know the present condition of the vehicle that they own, they may request the vehicle producers to inspect the condition and quality of the vehicle.You may also see inspection reports
Sample Annual Vehicle Inspection Report Form
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Size: 15 KB
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When a vehicle is inspected annually as a part of its warranty offer, it is inspected on an annual basis to determine its quality and working condition at the year’s end.You may also see vehicle inspection forms.
Vehicle Pre-Trip Inspection Form Example
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Size: 79 KB
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Before an accredited trip for tourists or other dignitaries, the appointed vehicle is checked as a safety measure, determining how good it is for the purpose of traveling long distances. You may also see the vehicle bill of sale form.
Usage of the Vehicle Inspection Form
Vehicle inspection forms are used to determine the quality of the vehicle and the extent of damage it may have suffered as a result of an accident. Such an inspection form takes a lot of factors into account, chiefly issues regarding safety, reliability, and performance.You may also see vehicle release forms
Such forms come in handy while purchasing a car from a dealer or while applying for insurance for the concerned vehicle. Sometimes, vehicles are inspected to ensure that they remain safe in the event of it carrying a dignitary or when they are used on a daily basis to commute people from one place to another.You may also see vehicle order forms.
Sample Daily Vehicle Inspection Form
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Size: 293 KB
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When a vehicle is used on a daily basis, such as taxis, lorries or waste dispensing vehicles, they are subjected to daily inspection to detect any unseen wear and tear.You may also see service forms.
Vehicle Damage Inspection Form in PDF Format
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Size: 54 KB
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When a vehicle is damaged as a result of an accident, the damage is inspected to determine repair costs and how much of the insurance money would be able to cover it. You may also see sample land forms
Multipoint Vehicle Inspection Form Sample
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Size: 72 KB
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Sample Vehicle Inspection Checklist Form in Word
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Size: 7 KB
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Sample Lyft Vehicle Inspection Blank Form
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Size: 150 KB
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Target Audience for the Vehicle Inspection Form Samples
The sample forms are aimed towards a large number of people, chiefly, car dealers and insurance companies who specialize in vehicular insurance. It is important that you, as a part of either organization, know how to compose and format a good vehicle inspection form that covers a broad range of provisions.You may also see car purchase agreements
It should also cover the nature and extent of the quality of damage the vehicle in question has sustained and what cost would it take to make it fit for working in a safe manner. Thus, a knowledge of vehicle inspection forms is a must to certify a car is fit. You may also see the vehicle lease agreement.
So what are you waiting for? We have an extensive range of sample inspection form templates that can be used to inspect vehicles. These templates are editable, so you can insert any relevant information which you wish to provide in the form. Or, you may use the templates to make your inspection form.You may also see payment forms.
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