In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow, clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.
A better approach is to use keyboard shortcuts. Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!
1. F5
Pressing the F5 key begins the slideshow from the first slide.
2. Shift+F5
To begin the slideshow from the current slide, press Shift+F5. In other words, press the Shift and F5 keys at the same time.
3. Spacebar, N, or Right Arrow
When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar, the N key, or the right arrow key.
4. Backspace, P, or Left Arrow
If you need to backtrack, press the Backspace, P, or left arrow key to go back to the previous slide or animation.
5. Ctrl+P
Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.
6. W or Comma
During a presentation, you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse [Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.] Anything you write on the white screen will not be saved when you resume the slideshow.
7. B or Period
Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.
8. Ctrl+E or E
If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. [The pointer will not change in the latter case.] You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.
9. Ctrl+A
Pressing Ctrl+A changes the pointer to the default arrow.
10. Esc
Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.
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Jump to a specific slide
When you’re in the middle of a presentation, you don’t have to scroll through one slide at a time to return to an earlier slide. Instead, you can use three different shortcuts to jump to a specific slide while you’re in Slide Show mode:
- To go to a specific slide number, press a number and Enter. For example, if you wanted to see slide 4, just press 4, then Enter. This shortcut is best for shorter presentations when it’s easier to memorize the number of each slide.
- To choose from a list of your slides, press CTRL+S.
- To display thumbnails of every slide, press the G key, then click the one you want. Keep in mind that this shortcut only works in PowerPoint 2013 and up.
Watch the video below to see how quickly you can jump to a specific slide.
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Microsoft PowerPoint delivers eye-popping presentations, animations and visuals that thousands of businesses rely on. If you need to start a presentation over, there are multiple ways to do this on both PC and Mac computers. Once you learn these shortcuts you will have more control over your presentation and can focus on more important aspects like speaking and engaging the audience.
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Press "1" and "Enter" during the slide show to return to the first slide on both Mac and PC computers. This is input for the slide selection. Replace the "1" with another slide number to jump to that slide.
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Press and hold the left and right mouse buttons down for two seconds to jump to the first slide. Make sure you press them both down at the same time or the slide will jump only one ahead or one backward.
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Press "S" twice to restart the production of an automatic slide show. This will restart any audio, animations and videos from the beginning of the slide show. On a Mac, press the Mac key and "Enter" to restart an automated slide show.
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Press "F1" to display a menu and select "Restart Slide Show" with the mouse. On Macs, hold down the "Control" key and click once to load this menu. Then click "Restart Slide show."
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Scroll up on the mouse wheel to quickly navigate to the first slide. The slides quickly jump and will stop on the first slide no matter how much you scroll because there's nothing before it. If your PowerPoint presentation is in Kiosk Mode, this method won't work.
You can run your presentation in PowerPoint for the web with an Internet connection and a web browser.
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To start your slide show, on the Slide Show tab, select Play From Beginning.
[If you've turned off the Simplified Ribbon, you don't have a Slide Show tab; instead use the View tab to start Slide Show.]
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To manage your slide show, go to the controls in the bottom-left corner
and do any of the following:Select
To
Go to the previous slide
Go to the next slide
View all slides
To skip to a particular slide, simply click it in this Grid view.
Turn subtitles on or off
End the slide show
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To skip to any slide in the presentation, right-click the screen and select Go to Slide. Then, enter the slide number you want in the Slide box, and select OK.
Looping a slide show isn't supported in PowerPoint for the web. If you’d like to have this feature added, let us know by providing us feedback. See How do I give feedback on Microsoft Office? for more information.
You can show your presentation to an audience with PowerPoint Mobile.
On the Slide Show tab, in the Start Slide Show group, select From Beginning or From Current Slide.
If you have a two-screen setup in which you are projecting from your device to a large screen, you can see Presenter View visible on your device while your audience sees the slide show on the large screen. Presenter View allows you to see your notes, get a preview of the upcoming slides, and turn ink tools on and off.
On the Slide Show tab, select Use Presenter View.
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To move forward through the slide show, press the spacebar on the keyboard or tap the screen.
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To go the previous slide, press P.
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To exit Slide Show, press Esc.
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To make the screen go black, press B. Press B again to make the current slide visible again.