New employee file checklist template
When you get hired in a company, one of the basic requirements that your employer or the Human Resource department would be requiring from you is your personal data information. Such as basic personal information, academic background, employment history and achievements among others. And through the course of your stay in the company, more additional information are to be collected and documented in what we call an employee file. To get more information about this, do continue to read this article and check out below our free employee file checklist samples. Show
10+ Employee File Checklist Samples1. Employee File ChecklistDetails File Format Size: 126 KB Download 2. Employee Personnel File ChecklistDetails File Format Size: 95 KB Download 3. Departmental Employee File ChecklistDetails File Format Size: 6 KB Download 4. Sample Employee File ChecklistDetails File Format Size: 196 KB Download 5. Standard Employee File Checklistpinellas.floridahealth.gov Details File Format Size: 107 KB Download 6. Employee Master File ChecklistDetails File Format Size: 86 KB Download 7. New Employee File ChecklistDetails File Format Size: 305 KB Download 8. Printable Employee File ChecklistDetails File Format Size: 73 KB Download 9. New Hire Employee File Paperwork ChecklistDetails File Format Size: 119 KB Download 10. Community Waiver Employee File ChecklistDetails File Format Size: 106 KB Download 11. Staff Employee File ChecklistDetails File Format Size: 7 KB Download What Is an Employee File?An Employee File or Personnel Record are documents that contain all relevant information about an employee’s time in the company starting from the job application till the resignation or separation from the company. Keeping an employee’s personal file is important for documentation process, since these data may protect the company should any lawsuit occur. Or should an employee have any relevant complaints, the HR department can pull out the file anytime for reference. Most importantly should any emergency occur, the management can quickly refer to the file for any information. How to Set Up an Employee File Checklist?Aside from the an employee’s basic personal data, contents of the personnel file provide a historical overview of the important happenings during his or her career. They support the decisions that are made about the employee during the time spent in the company. This should demonstrate the employer’s rationale behind hiring, promotions, transfer, rewards and recognition, and firing decisions. Here are some key information you should consider to include in the checklist. I. Personal FileAs mentioned, these are the basic employee information such a current address, personal contact number, emergency contact information, academic background, employment history and other relevant information which would depend on the company’s policy. Employment related files pertaining to the start of the employee onboarding till the offboarding that is important to any given employer.
III. Employee Performance and Career DevelopmentDuring the employee’s course of stay in the company, employees get to experience employee training session, career development programs, receive awards and benefits, disciplinary order among others. So these are some of the files to include in an employee file checklist:
IV. Employee’s DepartureWhen an employee decides to resign or separate from the company, there are several documents that still has to go one file such as Resignation Letter, Exit Interview and Turnover documents file. Also, the HR department should conduct an annual review of their employee’s personal file to make sure that all information are accurate, up to date, and complete. FAQsEmployee Onboarding is the process of introducing new employees to the organization’s environment and culture. This is to help employees adjust to social and performance aspects of their new jobs quickly and smoothly, and learn the attitudes, knowledge, skills, and behaviors. This is the reviewing of employee files to ensure that they are in order or it can involve reviewing the effectiveness of corporate HR policies, which can help identify gaps or inconsistencies with HR processes. This would actually depend on what kind of files should be kept and based on company policy. Some would keep employee files for a year to seven years. It is good business practice that employers keep records in order to comply with specific provisions mandated by the government. Not only that employee files are important references in a lot of aspects that can not only help the employer but the employees themselves. Since documentation of these records can help evaluate a company’s way of running their business and handling their employees. And employees have a reference on record on how they developed in the company they have worked with.
Employee checklists are one of the most popular tools used by management in order to carry out certain procedures. These employee checklists help supervisors keep a tab on the key details and avoid negligence regarding the processes of onboarding of new employees, employee orientation, and existing employees, as well as task distribution and turnovers. Instead of drafting your own checklist templates, check out these templates we have gathered for you. You can then tailor it to match your requirements. You may also see Checklist Samples. 31+ Employee Checklist Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages Employee Checklist TemplateDetails File Format Size: A4, US Download New Employee Checklist TemplateDetails File Format Size: A4, US Download Employee Pre-Termination Checklist TemplateDetails File Format Size: A4, US Download Restaurant Employee Onboarding Checklist TemplateDetails File Format Size: A4, US Download Restaurant Employee Termination Meeting Checklist TemplateDetails File Format Size: A4, US Download Restaurant Employee Termination Checklist TemplateDetails File Format Size: A4, US Download New Employers Checklist TemplateDetails File Format Size: A4, US Download Employee Onboarding Checklist TemplateDetails File Format Size: A4 & US Download New Employee Onboarding Checklist TemplateDetails File Format Size: A4 & US Download Employee Separation Checklist TemplateDetails File Format Size: A4, US Download New Employee Training Checklist TemplateDetails File Format Size: A4 & US Download Employee Training Checklist TemplateDetails File Format Size: A4, US Download Employee Safety Training Checklist TemplateDetails File Format Size: A4, US Download New Employee Checklist Templatehr.vcu.edu Details File Format Size: 244.7KB Download This checklist template is used as a guide for new employees in an organization. It details the things you have to do and be aware of from the first few days before actual onboarding up to the first 90 days of working in the company. Exiting Employee Checklist Templatebu.edu Details File Format Size: 198.1KB Download This template is to be used by the conducting supervisor. The supervisor interviews the employee regarding the details of his or her exit from the organization and records the responses in the few checklist templates. Employee Checklist Templateresources.dhrm.virginia.gov Details File Format Size: 25.1kB Download This checklist template is specially built to assess the safety of the venue of the work. It is a detailed overview of what the employee should expect and deliver in terms of the work. Employee Task Distribution Checklist Templatenidcr.nih.gov Details File Format Size: 351.7kB Download This template aims to specifically identify and designate within a team who will be held accountable and responsible for various key tasks and activities regarding a definite objective. The checklist has detailed entries that allows for a clear setup of individual roles and tasks. Employee Onboarding checklist Templateci.minneapolis.mn.us Details File Format Size: 439.4kB Download This checklist is used for staff appraisals. Various distinct guidelines are noted with measurable criteria that can be used for accurate performance appraisals within definite intervals in the department or in the company. You can also see Project Checklist Templates. Employee Induction Checklist Templatencl.ac.uk Details File Format Size: 58.9KB Download New Employee Supervisor Checklist Templatehr.gmu.edu Details File Format Size: 45.2kB Download Employee Termination Checklistvillanova.edu Details File Format Size: 44.5KB Download Employee File Checklist Templatesetaaad.org Details File Format Size: 140.1kB Download > How do you Provide Feedback to the Employee about Issues not on the Checklist?There are cases where some issues and concerns that are crucial to the operation and objectives of the department which might not be included in the teacher checklist. In these situations, supervisors and the employee can set up a short personal meeting to discuss the issues. This allows for free communication between the parties and for faster and easier resolution of an action plan to address the concerns raised. By making the meeting a private appointment, privacy and character integrity is preserved. In cases where personal meetings are not applicable, formal written letters can suffice to get the message across to the employee. To avoid negligence of key areas that may prove to be crucial in future endeavors of a company, it is best to use checklist templates as guides. This also assures that a definite system is used as a basis and valuable time is also conserved in the process. The saved time can then be devoted to expound the template and create more effective checklists. |