Which view do you use to enter data in a form?
Fields correspond with the information or data you’re collecting in a form. For example, if you create a form to collect names and parental contact information for members of a youth sports team, you might add fields for “Name,” “Phone number,” and “Email address.” Show You can add, edit, delete, reorder, and change the format of fields (such as Percentage, Checkbox, or Duration) without leaving the form. Changes you make to fields in a form are also made in the table.
Lesson 14: Creating Forms/en/access2016/modifying-tables/content/ IntroductionCreating forms for your database can make entering data more convenient. When you create a form, you can design it in a way that works with your database and that makes sense to you. In this lesson, you will learn how to create and modify forms. You'll also learn how to use form options like design controls and form properties to make sure your form works exactly the way you want. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about creating forms. To create a form:Access makes it easy to create a form from any table in your database. Any form you create from a table will let you view the data that's already in that table and add new data. Once you've created a form, you can modify it by adding additional fields and design controls like combo boxes.
About subformsIf you created a form from a table whose records are linked to another table, your form probably includes a subform. A subform is a datasheet form that displays linked records in a table-like format. For instance, the subform included in the Customers form we just created displays linked customer orders. We probably don't need to include this subform because we just want to use the Customers form to enter and review contact information. If you find that you don't need a subform, you can easily delete it. To do this, simply click it and press the Delete key on your keyboard. However, subforms are often quite helpful. Depending on the content and source of your form, you might find that the subform contains useful information, like in the example below. In our Orders form, the subform contains the name, quantity, and price of each item contained in the order, which is all useful information. Adding additional fields to a formWhen you use the Form command on an existing table, all of the fields from the table are included in the form. However, if you later add additional fields to the table, these fields will not automatically show up in existing forms. In situations like this, you can add additional fields to a form. To add a field to a form:
You can also use the above procedure to add fields to a totally blank form. Simply create a form by clicking the Blank Form command on the Create tab, then follow the above steps to add the desired fields. To add a field from a different table:You can also add fields from different tables in your database to the form.
Adding design controlsDesign controls set restrictions on the fields in your forms. This helps you better control how the data is entered into your forms, which in turn helps keep the database consistent. Combo boxesA combo box is a drop-down list you can use in your form in place of a field. Combo boxes limit the information users can enter by forcing them to select only the options you have specified. Combo boxes are useful for fields that have a limited number of possible valid responses. For instance, you might use a combo box to make sure people only enter a valid U.S. state while entering an address, or that they only choose products that already exist in your database while placing an order. To create a combo box:
If you want to include a drop-down list with a long list of options and don't want to type all of them out, create a combo box and choose the first option in the Combo Box Wizard: I want to get the values from another table or query. This will allow you to create a drop-down list from a table field. Some users report that Access malfunctions while working with forms. If you have a problem performing any of these tasks in Layout view, try switching to Design view. Customizing form settings with the Property SheetThe Property Sheet is a pane containing detailed information on your form and each of its components. From the Property Sheet, you can make changes to every part of your form, both in terms of function and appearance. Watch the video below to learn more about using the property sheet. The best way to familiarize yourself with the Property Sheet is to open it and select various options. When you select an option, Access will display a brief description of the option on the bottom-left border of the program window. Pay close attention as you modify your form and its fields. It's possible to make subtle changes with the Property Sheet. Because there are so many options, it can sometimes be difficult to remember which one you used to modify each aspect of your form. Modifying form settingsThere are far too many options in the Property Sheet to discuss them all in detail. We'll review two useful ones here: hiding fields and setting fields with dates to automatically fill in the current date. Practicing these procedures should also give you a sense of how to work with other Property Sheet settings. To hide a field:
To set a field to autofill with the current date:
Challenge!
/en/access2016/formatting-forms/content/ How do you enter data into a form in Access?Edit data in a text box or field. Open the table or query in Datasheet View or form in Form View.. Click the field or navigate to the field by using the TAB or arrow keys, and then press F2. ... . Place the cursor where you want to enter information.. Enter or update the text that you want to insert.. How do you enter data in a data sheet view?Click the table caption name in the Table Selector in the left pane and then click the Datasheet view. Click the property button and then click Rename. Type the new Datasheet view caption name and then press Enter. Click Save on the Quick Access Toolbar to save your caption changes.
Which form view is normally used for data entry?Cards
Can we enter the data in table using forms?Use your new Access input form to enter a few records into your table. You'll see that just by entering form data and pressing tab, you can quickly enter many records into the table without much effort.
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